AKC Board Meeting Minutes
American Kennel Club Board Motions, Actions as recorded by Secretary
Current Meeting held via Zoom October 13, 2020 (See Minutes In Their Entirety Below)
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Wording is as presented in the Minutes/Secretary's Page, provided by AKC Secretary Gina M. DiNardo.
The Board convened via Zoom Video Conference on Tuesday, October 13, 2020 at 11:01a.m. Mr. Sprung and the Executive Secretary were present in the NY Office. All other Directors participated in the meeting by video conference. The August 11, 2020 Board meeting minutes, copies of which had been provided to all Directors, were reviewed. Upon a motion by Ms. McAteer, seconded by Ms. Biddle, the August 11, 2020 Board meeting minutes were unanimously approved.
Mr. Sprung reported that registration is continuing to do well during the COVID-19 pandemic spike.
As of September YTD, Litter registrations are up +8.2% and Dog registrations are up +20.9%.
As the Board knows from the weekly events reports that are sent out, as of October 12, 2020 AKC is down in the aggregate number of events versus 2019; doing very well are FAST CAT and Hunting Tests. Field Trials, Scent Work, Agility and Herding events are holding their own. Across our sports, we are down 61% with Conformation declining 79% from Mid-March through YTD.
Entries through August 31, 2020 are minus 1,200,000 versus 2019.
Thirty-one (31) Staff members have returned to work, one (1) went to AKC REUNITE and six (6) more are planned to start back in the month of October.
Plans for the AKC National Championship in Orlando are in excellent shape including detailed social distancing and safety protocols throughout the Orange County Convention Center.
Club Development continues assisting many clubs; of note the Kennel Club of Philadelphia Dog Show will go on with a 600-dog limit. Westminster Kennel Club plans to hold their show, however the Pier and Madison Square Garden remain closed. Mr. Sprung is in personal contact with each club and our staff is extending help to them.
AKC received positive feedback from Delegates on the September Zoom meeting and the fact that the voting went easily. Lots of positive comments on club and personal funds being saved thanks to the Zoom format and also appreciation for the fact that Delegates could attend every Delegate Standing Committee meeting without conflicts.
Finally, Mr. Sprung reported that AKC is making good progress on its audit with KPMG.
Legal Update: The Board reviewed a legal update as of September 2020. During the first two quarters of 2020, the Legal Department received 254 agreements for review.
2021 Budget - The 2021 Budget, as described in Mr. Sprung’s introduction letter to the Budget, takes a very conservative approach during these unprecedented times amidst the COVID-19 pandemic. While there were significant challenges, disruptions, and obstacles in 2020, there were many ways in which AKC rallied, overcame tremendous pandemic adversity, and succeeded. In 2021, AKC will build on and extend the strengths and successes of 2020.
Our emphasis beyond mission and fiduciary obligations will focus on three main areas:
• helping our clubs bring events back to life after a disastrous 2020
• continuing to build on our successes in registration while encouraging new dog owners to join clubs, participate and exhibit
• provide broad educational opportunities for all constituents.
A number of inquiries were responded to by Mr. Sprung. Following a motion by Mr. Powers, seconded by Ms. Biddle, the Board VOTED (unanimously) to approve the 2021 Budget.
FINANCE - Ted Phillips, Chief Financial Officer, provided a financial update for the eight months ended August 31, 2020. We continue to provide a positive picture of AKC’s operations in a most challenging time.
YTD Net Operating Income is $8.5 million which is $6.3 million higher than the same period in 2019. This is primarily due to cost containment and higher revenues from litter and dog registrations.
Registration statistics reported the following: 2020 YTD Litter Registration was 5.25% ahead of budget, 7% better than 2019 YTD. 2020 YTD Dog Registration was 14.3% ahead of budget, 16% better than 2019 YTD. Registration Fees exceed the prior year by 16.7% or $3.7 million. This increase is led by Dog Registrations ahead of 2019 by 21.5% or $3.3 million.
Events and Entries statistics continue to reflect the impact of COVID-19 cancellations. Compared to the same period in 2019, current YTD Events & Entries were down by 57% & 56%, respectively.
Total Event Fees trail budget and 2019 Actual by 23% and 20%, respectively. This is primarily due to Recording & Service Fees which trail prior year by 54% or $4.2 million.
Controllable Expenses trailed budget by 16.9% or $7.2 million primarily due to cost containment. The most significant areas of cost containment focused on payroll & benefits, professional services, promotion, and travel.
Audit Committee Report - Mr. Tatro reported that the Audit Committee and management met with KPMG on October 7, 2020 to review the Audit Plan and Results of the audit of consolidated financial statements for the year ended December 31, 2019. Following a motion by Mr. Powers, seconded by Mr. Tatro, the Board VOTED (unanimously) to accept the recommendation of the Audit Committee and therefore, the Board of Directors VOTED to accept KPMG’s Unmodified Audit Opinion on the Consolidated Financial Statements of The American Kennel Club for the year ended December 31, 2019 and place a copy on file for reference.
EXECUTIVE SECRETARY Mari-Beth O’Neill, Vice President, Sport Services participated in this portion of the meeting.
Australian Terrier Proposed Breed Standard Revisions - The Board reviewed the proposed revisions to the General Appearance, Tail, and Forequarters sections of the Australian Terrier breed standard as submitted by the Australian Terrier Club of America, Inc. (ATCA). The current standard was approved August 9,1988. Following a motion by Dr. Garvin, seconded by Mr. Sweetwood, the Board VOTED (unanimously) to approve the proposed Standard revisions for ballot by the ATCA in accordance with the Australian Terrier Club of America Constitution and By-laws.
Belgian Malinois Proposed Breed Standard Revisions - The Board reviewed the proposed revisions to the Belgian Malinois Breed Standard as submitted by the American Belgian Malinois Club, Inc. (ABMC). Following a motion by Ms. Biddle, seconded by Dr. Garvin, the Board VOTED (unanimously) to approve the proposed revisions to the Belgian Malinois standard for publication for comment in the Secretary’s Page of the AKC Gazette.
Parent Club Designation for Kia Ken - The Board reviewed a request from the Kai Ken Society of America (KKSA) to be designated as the Parent Club representing the Kai Ken breed. The designation will allow KKSA to hold FSS Open Shows. This will be discussed further at the November Board meeting.
New Breed for Foundation Stock Service ® - Alaskan Klee Kai - The Board was advised that the Foundation Stock Service (FSS) Committee recently approved a petition for the Alaskan Klee Kai to be accepted into the FSS program. Linda Spurlin, the individual credited with developing the breed, has requested the Alaskan Klee Kai be approved for recording into the FSS program with a Non-Sporting Group designation.
New Breed for Foundation Stock Service ® - Japanese Terrier - The Board was advised that the Foundation Stock Service (FSS) Committee recently approved a petition for the Japanese Terrier to be accepted into the FSS program. The petition also requests that the Japanese Terrier be approved for recording into the FSS program with a Terrier Group designation.
The Japanese Terrier developed from breeding the Smooth Fox Terrier brought into Nagasaki by Dutch merchants and native small breeds. They were mainly kept as lap dogs in the ports such as Kobe and Yokohama. In the 1930’s the Japan Kennel Club recognized the breed.
COMPANION and PERFORMANCE - Doug Ljungren, Exec. VP Sports & Events; Pamela Manaton, Dir. Obedience, Rally, Tracking; Carrie DeYoung, Dir. Agility; and Caroline Murphy, Dir. Performance Events, participated in this portion of the meeting via video conference.
Expansion of Agility Course Test (ACT) Program - The Board reviewed a recommendation to expand the Agility ACT program to include Jumpers classes. This is consistent with the normal agility levels, which includes Standard classes and Jumpers with Weaves classes.
ACT1 & ACT2 are similar to Standard classes, requiring contact equipment (i.e., A-Frame, teeter) that many potential exhibitors do not have at home. Given the success of the Virtual ACT program, it appears this is the perfect time to offer ACT Jumpers classes, which require less obstacles and will be easier to set up at home. Also, it gives the traditional ACT events additional classes to add to their program. Dogs that earn two qualifying legs in the ACT Jumpers classes will be awarded the titles ACT1J and ACT2J.
Following a motion by Mr. Sweetwood, seconded by Dr. Garvin, the Board VOTED (unanimously) to amend Chapter 15 of the Regulations for Agility Trials to expand the Agility ACT program to include two Jumpers classes with an implementation date of February 1, 2021.
Assisting the Sports -Agility Modifications That Expire at Year End - For Agility, three Regulations were suspended or modified until year-end 2020 to provide clubs and exhibitors flexibility due to COVID-19. The three modifications are - (1) Two judges required to earn a title, (2) Closing dates seven days prior to the event, and (3) Waiver of 30 days and 100-mile restriction on judges.
(1) Two-judge requirement to title -The Staff recommendation is to continue this waiver through December 31, 2021. With judges less inclined to travel during the pandemic, this will provide exhibitors more opportunities to earn titles, enabling them to continue their growth in the sport by moving up to the next higher level.
(2) Closing Dates –The Staff recommendation is topermanently change the Regulations to allow clubs licensed for agility, at their option, to close the event not less than seven (7) days prior to the trial. This is a change from fourteen (14) days prior to the trial. This is a change to the Regulations and may be made by a vote of the Board. If approved, this change will be effective January 1, 2021.
(3) Waiver of Judge Distance and Time Regulation –The recommendation is to extend this accommodation through December 31, 2021. (Previous limitation was a judgecould not judge again within 30 days and 100 miles of a trial.) This waiver will be reevaluated prior to December 31, 2021.
This will be discussed further at the November Board meeting.
Assisting the Sports –Extending Obedience, Rally and Tracking Modifications that Expire at Year-End - Four (4) Regulations were suspended or modified until year end 2020 for obedience, rally and tracking, that provide clubs and exhibitors flexibility due to COVID-19. The Board reviewed recommendations on how to handle these four modifications in 2021. The four modifications are – (1) Two judges required to earn a title, (2) Waiver of 30 days and 100 miles restriction for judges, (3) Distance between exhibitors in obedience Novice group exercises, and (4) Tracking test certification expiration dates.
(1) Two-Judge Requirement to Title–The Staff recommendation is to continue this waiver for ten obedience and four rally titles through December 31, 2021. With judges less inclined to travel during the pandemic, this will provide exhibitors more opportunities to earn titles, enabling them to continue their growth in the sport by moving up to the next higher level.
(2) Waiver of 30 days and 100 Miles Restriction for Judges–The Staff recommendation is to extend these accommodations through December 31, 2021. (Previous limitations were judges could not judge again within 30 days and 100 miles of a previous assignment, nor could they judge the same classes at a cluster more than twice.)
(3) Distance Between Exhibitors in the Obedience Novice Group Exercises–The Staff recommendation is to continue to increase the distance between exhibitors in the Novice group exercise to eight feet through December 31, 2021. With social distancing still a requirement due to the pandemic, this will provide greater safety to exhibitors.
(4) Tracking Test Certification Expiration Dates–The Staff recommendation is to extend the expiration dates for one yearfor tracking test certifications expiring in 2020 and 2021. This will allow continued eligibility for dogs to be entered in tracking tests.
This will be discussed further at the November Board meeting.
Assisting the Sports – Making Permanent Obedience, Rally and Tracking Modifications That Expire at Year-End - In Obedience, Rally and Tracking six (6) Regulations were suspended or modified in 2020 to provide clubs and exhibitors flexibility due to COVID-19. The Staff recommends that these six modifications become permanent in 2021. The six modifications are – (1) Closing dates seven days prior to the event, (2) Eligibility restrictions for exhibitors, (3) Eligibility restrictions for dogs, (4) Eligibility restrictions during emergency judge changes, (5) Modifying the obedience Figure Eight exercise, and (6) Publishing the rally course maps.
1. Closing Dates – The recommendation is to permanently change the Regulations to allow clubs holding obedience and rally trials, at their option, to close the events at a specified closing date and time no later than 11:59PM seven (7) days prior to the event. This is a change to the Regulations and may be made by a vote of the Board. If approved, this change will be effective for all trials held on or after January 1, 2021.
2. Eligibility Restrictions for Exhibitors – The recommendation is to permanently change the obedience, rally and tracking Regulations affecting an exhibitor’s eligibility from thirty days to ten days prior to an event. This is a change to the Regulations and may be made by a vote of the Board. If approved, this change will be effective for all trials held on or after January 1, 2021.
3. Eligibility Restrictions for Dogs – The recommendation is to permanently change the obedience and rally Regulations effecting a dog’s eligibility from thirty days to ten days prior to an event. This is a change to the Regulations and may be made by a vote of the Board. If approved, this change will be effective for all trialsheld on or after January 1, 2021.
4. Eligibility Restrictions During Emergency Judge Changes – If numbers (2) and (3) above are approved, staff recommends permanently changing the Regulations for obedience and rally to waive the eligibility restrictions onexhibitors and dogs when there is an emergency judge change. This is a change to the Regulations and may be made by a vote of the Board. If approved, this change will be effective for all trials held on or after January 1, 2021.
5. Modifying the Obedience Figure Eight Exercise – The recommendation is to permanently change theObedience Regulationsto allow uprights/posts/cones to be used instead of Stewards for the Figure Eight exercise. This is a change to the Regulations and may be made by a vote of the Board. If approved, this change will be effective for all trials held onor after January 1, 2021.
6. Publishing the Rally Course Maps – The recommendation is to permanently change the Rally Regulationsto allow a club to distribute the rally course maps by email and to post them electronically online no earlier than 6PM the evening before each trial. This is a change to the Regulations and may be made by a vote of the Board. If approved, this change will be effective for all trials held on or after January 1, 2021.
This will be discussed further at the November Board meeting.
Assisting the Sports –Scent Work Modification That Expiresat Year End - In Scent Work, one (1) Regulation was suspended until year-end 2020 to provide clubs and exhibitors flexibility due to COVID-19. Awaiver of the 30 days and 100 mile restriction for Scent Work judges was instituted to help clubs hire judges that did not need to fly or in some cases even stay in hotel rooms. Some states still have quarantine or testing restrictions and many judges still are not wanting to fly or stay in hotels. This waiver is due to expire on December 30, 2020. The staff’s recommendation is to extend this waiver through December31, 2021. This will be discussed further at the November Board meeting.
CAT and Fast CAT –Dogs with Coloring to Participate - The Board reviewed a recommendationto allow dogs with coloring to participate in AKC Coursing Ability Tests (CAT) and Fast CAT events. The purpose of allowing dogs to have coat coloring is to add an element of fun to events by allowing clubs to adopt themes or to encourage dogs to “run for the cause” in support of a local activityAt their September meeting, the HEC Delegate Committee discussed the idea of allowing dogs with coloring to participate in CAT and Fast CAT. It was well received with unanimous support.This will be discussed further at the November Board meeting.
Dalmatian Club of America -Two Additional Road Dog titles - The Board reviewed a request from the Dalmatian Club of America. The Dalmatian Club of America (DCA) is requesting their breed be eligible to apply for Road Dog Champion (RDCH) and Road Dog Excellent Champion (RDXCH) suffix titles through the AKC Parent Club Title Recognition Program.
The DCA provides an extensive road trial program for individuals seeking to engage and expose their Dalmatian for the work in which he was bred to do. Exhibitors compete as a handler on horseback or in a horse-drawn cart/carriage with dog(s) off leash. Dogs must display endurance and speed while coaching or following the horse. This program offers various levels ranging from a basic pass/fail test to a very challenging and rigorous series of exercises.
AKC currently recognizes three suffix Road Dog titles for the Dalmatian –Coaching Certificate (CC), Road Dog (RD), and Road Dog Excellent (RDX). Each one a higher level of achievement than the other. Coaching tests a dog’s ability to coach or follow while Road Dog tests both coaching ability and endurance. Road Dog Excellent evaluates coaching and extended endurance.
The DCA would like to offer two additionaltitles, the Road Dog Champion (RDCH) title and the Road Dog Excellent Champion (RDXCH) title. To earn a RDCH, a dog must have earned a RD by qualifying in five judged off-leash exercises in the field with handler on horseback and completing a 12.5-mile timed trail ride. The dog must then qualify again in the RD class with scores of 80% or higher three more times at three different trials under two different judges. To earn a RDXCH, a dog must have earned an RDX and 3 RDXCH legs under 2 different judges andcomplete longer distances of 25 miles.
This will be discussed further at the November Board meeting.
CONFORMATION: Doug Ljungren, Exec. VP Sports & Events; Mari-Beth O’Neill, VP Sport Services; Tim Thomas, VP of Dog Show Judges; Glenn Lycan, Dir. Event Operations Support; and Alan Slay, Dir. Event Programs participated in this portion of the meeting via video conference.
Assisting the Sports – Extending Conformation Modifications That Expire at Year-End - In 2020 the Board approved several modifications to event policies through year-end to provide clubs greater flexibility to hold events and provide increased opportunities for exhibitors. The Board reviewed a Staff recommendation that six modifications be extended through December 31, 2021.
The following six (6) Actions were approved through 12/31/2020 to provide clubs greater flexibility to hold conformation events and provide increased opportunities for exhibitors.
1. Premium lists - Must be published at least 72 hours prior to the opening of entries.
2. Indoor/Outdoor Ring Requirement - Allow clubs to publish in their premium list that the location of the rings, indoors or outdoors, will be determined on the day of the event. Refunds will not be granted based on the final location.
3. Additional Events - Allow up to three events offering Championship points at the same site on the same day. At least one of the three competitions must be held by a specialty club.
4. Distance an All-Breed or Group Club May Travel - Allow all-breed clubs to hold their events up to 200 miles from their territory and up to 300 miles when there are extenuating circumstances.
5. Distance a Specialty Club May Travel - Allow specialty clubs to join other specialty clubs of the same breed up to 300 miles from their territory.
6. Assignment Conflicts for Conformation Judges – Waive the 30 days and 200 miles judge’s restriction policy. Applies only to conflicting weekends not events held on the same weekend, circuit or cluster.
Following a motion by Mr. Carota, seconded by Dr. Battaglia, the Board VOTED (unanimously) to consider the matter at this meeting, waiving the normal notice procedures. Following a motion by Mr. Sweetwood, seconded by Mr. Carota, the Board VOTED (unanimously) extend the modifications of Actions #1-#5 until 12/31/2021 and to extend the Assignment Conflicts for Conformation Judges modification until 7/31/2021.
Assisting the Sports – Making Permanent Conformation Modifications That Expire at Year-End The Board reviewed modifications to regulations and policies made in 2020 for conformation to provide clubs and exhibitors flexibility due to COVID-19.
This Staff recommends making two modifications permanent in 2021. The modifications are – (1) allowing specialty clubs to hold up to four designated specialties in a calendar year in addition to the current two specialties or two days of specialties, (2) allow judges assigned to NOHS Groups/Best in Show to exhibit on the sameday.
This will be discussed further at the November Board meeting.
Premium Lists –Rules Applying to Dog Shows –Chapter 6, Section 2 - The Board reviewed are commendation by the Delegate Dog Show Rules Committee (DSRC) to modify Chapter 6 Section 2 of Rules Applying to Dog Shows, which specifies elements required to be published in premium list for AKC events.
The proposed modification if approved would accomplish six primary items:
1. Reformat the section to bulleted text for easier reading and comprehension
2. Replace “Chairman” with “Chair” making gender neutral
3. Replace “Veterinarian Association” with “Veterinary Clinic” for consistency
4. Replace the requirement to publish the “names and address of the judges” with thepublication of the “names, city and state of the judges”
5. Replace the requirement to publish the “address of the Secretary” with the publication of a “Club address”
6. Insert “Entry Fee(s)” as a required element.
Following a motion by Mr. Hamblin, seconded by Mr. Sweetwood, the Board VOTED (unanimously) to consider the matter at this meeting, waiving the normal notice procedures. Following a motion by Mr. Hamblin, seconded by Dr. Battaglia, the Board VOTED (unanimously) to modify Chapter 6,Section 2 of Rules Applying to Dog Showswhich specifies elements required to be published in premium list for AKC events.
The proposal will be read at the December 2020 Delegatesmeeting and voted at the March 2021 Delegates meeting. If approved by the delegate body, the effective date will be immediate.
Rules Applying to Dog Shows CHAPTER 6 SECTION 2. The premium list should contain the following:
• A list of the officers of the show-giving club and the club address
• A list of the members of the Event Committee (there must be at least five) together with the designation of “Chair”and the Chair’s address (and Obedience Trial Chairif an obedience trial is being held by a club in connection with its dog show)
• The name(s)of the veterinarian(s)or name of local Veterinary Clinicand whether the veterinarian(s)will be in attendance throughout the show hours or “on call”
• The names, city and state of the judges together with their assignments
• The name and addresses of the superintendent or show secretary who has been approved by the American Kennel Club
• Entry fee(s)
• Whether the show is benched or unbenched
• The exact location of the show
• The date or dates on which it is to be held
• The times of opening and closing of the show
Notification must be printed in the Premium List only if the club is not offering the three-point major to the Reserve Winners at the National Specialty.
Analysis of Majors in Low Entry Breeds - Alan Slay, Director, Event Programs, presented these findings. Low entry breeds are defined as breeds in which there were less than 3,500 dogs in competition in a calendar year. The evaluation of the breeds that meet the criteria is performed annually and a Low Entry Breed list is posted on the AKC website within the Conformation Judging Resource Center section. In 2020 there are 99 breeds/varieties on the Low Entry Breed list.
The AKC Board of Directors requested an analysis of the frequency that low entry breeds earn majors. The guideline within the points schedule formulation process is that three-point majors should be available at 18% to 20% of the shows with competition in regular classes for a given division/breed/sex combination. Winners Dog and Winners Bitch awards at all-breed, group, and specialty events in the 2018 and 2019 calendar years were used as a basis for the analysis of majors earned by low entry breeds. The analysis finds that low entry breed bitches are earning majors at a rate that conforms to the guidelines of the points schedule formulation process.Low entry breed dogs are earning majors at a rate well below the guidelines of the points schedule formulation process.
JUDGING OPERATIONS: Doug Ljungren, Executive VP Sports & Events; and Tim Thomas, VP Dog Show Judges, participated in this portion of the meeting via video conference.
Mandatory Ramp Examination – Miniature Bull Terrier - The Board reviewed a request from the Miniature Bull Terrier of America. The Miniature Bull Terrier of America has requested that the Board of Directors mandate the use of a ramp for all examinations of the breed including during group and Best in Show judging. Currently, Miniature Bull Terriers may be judged either on the ground or the table at the discretion of the judge.
Following a motion by Dr. Garvin, seconded by Dr. Battaglia, the Board VOTED (In favor: Battaglia, Biddle, Carota, Davies, Garvin, Knight, McAteer, Powers, Smyth, Sweetwood, Wallin; Opposed: Tatro; Abstained: Hamblin) to deny the request to mandate the use of a ramp for all examinations of the breed and to add the Miniature Bull Terrier to the list of breeds that may be judged on the ramp at the judge’s discretion; this option is in addition to the current options of examination on the table or the ground. The breed must remain ramp optional for a minimum of two years before the Parent Club may request ramp mandatory status.
COVID-19 – Conformation Judging Approval Process - At its May 2020 meeting, the Board approved recommendations by the Chairman’s Committee on the Judging Approval Process on changes to the approval of conformation judges in the wake of the effect of the COVID-19 pandemic.The Board approved the following temporary actions to be effective through December 31, 2020:(1) Increased the maximum cumulative number of permit breeds a judge may be approved for at one time by six (6) and (2) Increased by one (1) CEU, the maximum number of CEU that may be attained in the categories ofAttend Parent Club National Specialty; Attend Approved Seminar/Workshop; Mentors, Tutorsand Kennel Visits; Sweepstakes or Futurity assignment; and Assignment to Judge the Breed.
Following a motion by Mr. Powers, seconded by Mr. Knight, the Board VOTED (unanimously) to consider the matter at this meeting, waiving the normal notice procedures. Following a motion by Mr. Powers, seconded by Mr. Knight, the Board VOTED (In favor: Biddle, Carota, Davies, Garvin, Knight, Powers, Sweetwood, Tatro, Wallin; Opposed: Battaglia, Hamblin, McAteer, Smyth) to extend the two actions through March 31, 2021
Conformation Judging Approval Process - The Board reviewed two recommended changes to the Judging Approval Process from the Chairman’s Committee on the Judging Approval Process, a continuing education requirement and a change regarding a Parent Club’s ability to request a non-approved individual to judge a breed specialty show.
(1) The Committee recommended theaddition of continuing education requirements for Conformation Judges; the requirements should entail the completion of a recertification course/exam on current AKC procedures and policies related to conformation judges every five years. The committee also agreed the most effective and efficient means to deliver the course/exam would be via AKC’s Canine College. Consistent with other AKC sports, the course/exam would include a fee to complete ($50).
(2) The Committee recommended a modification to the policy regarding a Parent Club’s ability to request a non-approved individual to judge a breed specialty show and judge’s obligation for continuing education.Under current policy, parent clubs may request for a non-approved individual to judge a specialty show in its breed. There was agreement amongst the committee members approvals under this provision should not be limitless and that after a point, if one wished to continue to be invited to judge specialties they need to apply for judging approval. As a result, the Chairman’s Committee recommends thatnon-approved individuals may not be approved to judge more than five (5) breed specialties cumulatively.
The Board discussed the fact that the memo really contained three issues, (1) the testing requirement, (2) the fee for the test and (3) the policy for Non-Approved Specialty Judges. Following a motion by Ms. McAteer, seconded by Mr. Hamblin, the Board VOTED (unanimously) to divide the question into two parts when it considers these issues it further in November; (1) the Test/Fee educational requirementsand (2) the Non-Approved Specialty Judge.
There was a motion by Dr. Battaglia, seconded by Mr. Sweetwood to divide the question on a continuing education requirement into two parts; the requirement itself and the fee for the test. This motion passed and there will be three separate memos presented to the Board in November. (In favor: Battaglia, Biddle, Davies, Garvin, Smyth, Sweetwood, Wallin; Against: Carota, Hamblin, Knight, McAteer, Powers, Tatro).
Conformation Judging Statistics - The Board reviewed the past three months and year-to-date statistics related to conformation judging applications considered by the Judges Review Committee for New Breed and Additional Breed applicants.
CLUBS: Doug Ljungren, Exec. VP Sports & Events; and Lisa Cecin, Dir. Club Relations, participated in this portion of the meeting via video conference.
Delegates and Member Clubs - The Board reviewed a report on the prospective Delegate credentials to be published in two issues of the AKC Gazette, requests for AKC membership applications, and a report on Member Club Bylaws approved and newly licensed clubs.
Report on Member Clubs Bylaws Approved in August and September 2020 - Bull Terrier Club of America (1897), Roanoke Kennel Club, Roanoke, VA (1938), Greater Fredericksburg Kennel Club, Fredericksburg, VA (1999)
Report on Newly Licensed Clubs approved in August and September 2020 Bristle Nose Scent Work Club of Utah, greater Salt Lake City, UT area (including communities north to Ogden, south to Orem in proximity to Interstate 15, 28 total households, 23 local. East Texas Scent Work Club, greater Longview, TX area (including communities east to Marshall and TX/LA state line, west to Dallas in proximity to I-20), 21 total households, 14 local. Heart of Ohio St. Bernard Club, greater Wilmington, OH area (including communities southwest to Cincinnati, northeast to Columbus, north to Interstate 70), 44 total households, 15 local.
COMPLIANCE: Bri Tesarz, Dir. Compliance participated in this portion of the meeting via video conference. (Final Board Disciplinary actions are reported on the Secretary’s Page)
EXECUTIVE SESSION - There was an EXECUTIVE SESSION to discuss sensitive business matters. Nothing was reported out of this session.
APPEALS COMMITTEE There was an EXECUTIVE SESSION with the following action reported out of this session: Mr. Wayne Cavanaugh was previously denied reinstatement of his judging privileges by the Board. He appealed and the Board voted to approve the Board Committee’s recommendation to reinstate Mr. Cavanaugh’s Judging privileges conditional on the 12 breeds previously approved being reactivated in permit status, pending the satisfactory completion of the requirements as defined within the Judging Approval Process which include the successful completion of the AKC Procedural and Anatomy exams, to be interviewed on current Rules, Regulations, Policies, Guidelines and Breed Standards, and the remittance of a $35 fee.
CONSENT: Following a motion by Dr. Garvin, seconded by Dr. Battaglia it was VOTED (unanimously) to approve the following Consent item:
• Request for Special Application of Hardship Policy
• Chinook Breed Standard Revision
• Delegate and Club Approvals
Request for Special Application of Hardship Policy - The Board VOTED to approve a request for a special application of the Hardship Policy to Ms. Susan Krouse’s AKC records to allow for the transfer of dogs and frozen semen out of her ownership.
Chinook Breed Standard Revision - The Board VOTED to approve the Chinook Club of America to ballot its membership on the proposed changes to the Chinook breed standard in accordance with the club’s Constitution and Bylaws.
Delegate Approvals - The Board VOTED to approve the following individuals to serve as Delegates: Rhonda Dalton, Monmouth Junction, NJ to represent Great Pyrenees Club of America | R. Link Newcomb, Santa Ana, CA to represent Bulldog Club of America | Jack E. Sappenfield II, Durham, NC to represent Durham Kennel Club | Bettina (Tina) Sterling, Glen Mills, PA to represent Penn Treaty Kennel Club | Linda C. Wozniak, Chapel Hill, NC to represent Bayou Kennel Club
NEW BUSINESS - Use of a Club’s Name Cannot be Transferred - The Board reviewed a memo regarding the interpretation of Rules Applying to Dog Shows Chapter 2, Section 5. The Rule states that “the use of a club’s name cannot be transferred”. The Board discussed additional considerations regarding club activities that should not be performed by a third party.
The Board agreed that the management of the event must be the responsibility of the club/cluster and there are activities that cannot be transferred to a third party to perform. The Board agreed the following activities cannot be transferred or delegated:
1. A club officer or club show chair must submit the AKC event application and other necessary documents.
2. The club/cluster is responsible to obtain local permits required to hold the event and paying all taxes.
3. There must be an event committee with a minimum of five club members.
The Board asked Staff to determine if there are additional responsibilities that should not be transferred. This will be discussed further at the November meeting.
Opening of Entries for All-Breed Conformation Shows - The Board reviewed a recommendation to limit the opening of entries for a show to a single time regardless of the method of submission.
The Rules Applying to Dog Shows Chapter 11, Section 4 lists what an entry must have in order to be acceptable, the final paragraph of this section states:
All the requirements of the foregoing paragraph and all other specific requirements printed in the premium list must be met before an entry can be considered acceptable.
This sentence allows clubs, among other criteria, to only accept an entry via a single submission method or multiple submission methods. Recently, clubs have included multiple opening dates depending upon the type of entry submission.
This will be discussed further at the November meeting.
Commercial Filming at Events Contractual Policy - The Board discussed the Commercial Filming at Events Policy. Following a motion by Mr. Hamblin seconded by Dr. Battaglia, the Board VOTED (unanimously) to amend the “Limited Use” portion of the policy effective immediately (changes underlined):
B. Exceptions to this policy include the following:
“Limited Use” filming. “Limited Use” filming is defined as the recording of moving images by individuals solely for their personal consumption or by the club for the purpose of producing a record of the winners or the club’s publications, website or social media platforms, and which is not intended for mass commercial transmission or distribution. Limited-use would include but not be limited to personal social media accounts and pages such as Facebook, Instagram, Twitter, or similar non-commercial social accounts. Non-commercial social accounts are defined as an account where revenue cannot be earned. This does not include, for example, livestreaming as a Facebook Group, Public Figure, or Business Page. Any individual choosing to stream video for personal use must abide by AKC’s Code of Sportsmanship and be cognizant of both the intentional and ambient audio disseminated. Any video stream may not be simulcast (Broadcasting one video stream or content on various channels/platforms simultaneously).
1. Should a club wish to impose their own additional filming restrictions, they may do so at their discretion. Any additional restrictions should be listed in the premium list.
2. Editorial news coverage. Editorial news coverage is defined as media coverage by any local or national media outlet. The Commercial Filming at Events Operational Policy applies to all media outlets. The club is responsible for enforcing that policy.
It was VOTED to adjourn Tuesday, October 13 at 5:30 p.m.
Adjunct Judge: Mr. Richard Todd Jackson, Mr. Gregg G. Kantak
Emeritus Judges: Mrs. Sue Mills, Mrs. Karen S. Riddle, Mrs. Fay Dorval Haupt, Mr. George M. Vukich
Deceased Judges: Miss Maxine Beam, Mr. Gary L. Doerge, Mrs. Adelene Pardo, Mr. James L. (Heck) Rice, Jr.
Reinstated Judges: Mr. James Mitchell
Resigned Judges: Dr. Sandra B. Barker, Mrs. Linda H. Simmons
Judge Resigned Breeds: Ms. Laurie Telfair (German Shorthaired Pointers, Labrador Retrievers)
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